1. Preamble

    This document is for informational purposes only. The legally binding version is always the German version of this document. Prescreen International GmbH, Mariahilfer Straße 17, 1060 Vienna, Austria (hereinafter referred to as “Prescreen”, “we”, “us”) offers the e-recruiting system “Prescreen” on the *.jobbase.io domain (hereinafter referred to as “jobbase.io”), where companies can advertise job vacancies and receive and manage applications. Within the framework of these activities, Prescreen processes personal data on behalf of and for the purposes of the company that you wish to contact with regard to your application, in this case, Adverity GmbH, Rathausstraße 1, 2. Floor, 1010 Vienna, Austria. In terms of data protection legislation, Adverity GmbH is designated as a controller within the meaning of Art. 4 (7) of the General Data Protection Regulation (GDPR). Prescreen acts in this relationship as a processor within the meaning of Art. 4 (8) GDPR. The protection and confidentiality of your data are of particular importance to Adverity GmbH and Prescreen. Of course, your data are processed exclusively in accordance with the relevant data protection provisions, in particular the Austrian Data Protection Act (DSG), the Austrian Telecommunications Act (TKG), the German Federal Data Protection Act (BDSG), the German Telemedia Act (TMG) and the European General Data Protection Regulation (GDPR). Under no circumstances will Prescreen nor Adverity GmbH transmit your personal details to third parties for advertising, marketing or other purposes without authorisation. If you have any questions about this Data Privacy Policy, you can contact the company responsible, Adverity GmbH by email at dpo@adverity.com or Prescreen by email at support@prescreen.io.

    1. What personal data are collected about you?

      1. For the automated processing of your application, the following data are collected and processed:
        1. first name, surname, email address and, as necessary, address/location, date of birth, title, telephone number, nationality
        2. Additional questions depending on the respective job vacancy (e.g. driving licence)
        3. CV, in particular, information about professional experience and training
        4. Skills (e.g. Photoshop, MS Office)
        5. Application photo
        6. Qualifications, awards and linguistic skills
        7. Covering letter
        8. Any files and documents that you upload

     

      1. We store the written electronic communication that takes place between you and the company to which you are applying. In addition, we process comments and assessments that are written about you in the course of your application process.

      2. To allow us to adapt our services to your needs in future and facilitate easy use of our website, we record statistical information about your surfing behaviour on our website (e.g. the areas of the website you click on or the times when you log in). This data may be recorded for the purposes of support or service optimisation and viewed at any time by the Prescreen administrator, as required. For this, we act as a data controller in the sense of the GDPR.

    1. Purpose of data collection

      Prescreen processes and uses the personal data collected to provide Prescreen services, for the purposes of registration on the companies websites, and for the purposes of sharing information between applicants and companies. Adverity GmbH processes and uses the personal data collected to assess your application.

     

    We wish to draw your attention to the fact that for the purposes of direct advertising we will send you electronic messages about new job offers from companies to which you have previously applied. On behalf of those companies, we process your name, your email address and the data that you entered on your previous application. You can object to receiving these messages at any time by emailing Adverity GmbH at dpo@adverity.com or Prescreen at support@prescreen.io.

    1. What are cookies?


      1. Prescreen uses “cookies” to operate its website. These are used to make our website content more user-friendly, more effective and more secure. Cookies are small text files that are stored on your computer. “Session cookies” are deleted as soon as you leave our website. In contrast, permanent cookies (e.g. to enable you to return to the application process at a later stage) remain on your computer’s hard drive until they are deleted by your browser. You can prevent the installation of cookies on your computer by adjusting your browser software accordingly. Please note, however, that in this case, some functions of Prescreen may not be available to you to their full extent.
      2. Cookies may be required to maintain the “functionality” of the website. Use of such cookies does not require consent and cannot, therefore, be deactivated. Cookies that are used to “analyse” your behaviour on our website are saved only with your consent. If we use cookies that require consent when you first access our website there will appear a cookie banner on which you can agree to the use of cookies that require consent. If you wish to change your cookie settings at a later date, you can make the change on the website in the “Cookies” section.

     

      1. Below is a list of the cookies used:

    PHPSESSID

    Session Cookie

    Function

    This cookie is used to identify the user during his/her use of Prescreen. The cookie is essential for the website to function properly. The cookie ceases to be valid once the browser is closed.

    jobbase.io

    REMEMBERME

    Persistent Cookie

    Function

    This cookie is used to restore a session that has timed out. The cookie ceases to be valid after two weeks.

    jobbase.io

    1. Are data transferred to or collected by third parties?

      Data collected within the context of your application are not published or forwarded to companies without authorisation, i.e. without your consent, to third parties.

    Apart from our employees who process your data in the course of providing our services, Prescreen transfers your data to the following recipients:

      1. Companies with which contact is to be made in the context of your application process, in this case, Adverity GmbH.
      2. Sub-contracted processors acting as IT service providers help us provide our services and in the context of hosting services. They have registered offices in Austria and Germany. If other processors are commissioned with maintenance work, those processors may gain access to your data in the course of their work. In such cases, Prescreen undertakes to oblige them contractually to comply with the applicable data protection provisions and with the provisions regarding data protection and confidentiality under this Agreement.
      3. Prescreen may be legally obliged to disclose your data if the data are required to assert, exercise or defend legal claims of the customer in respect of the authorities.

     

    Adverity GmbH transfers your data to the following recipients:

    1. our employees, subsidiary companies (Adverity Technologies Ltd, 81 Rivington Street, 4th Floor, London EC2A 3AY, United Kingdom, Registered Company Number 11225012; and Adverity Inc., 156 West 56th Street, New York, NY 10019, United States), where necessary in order to assess your application;
    2. IT service providers who provide hosting, maintenance and security services to Adverity;
    3. Google Calendar (Google Commerce Limited, 70 Sir John Rogerson’s Quay Dublin – 2, D02 R296 Ireland) in order to schedule interviews, calls and meetings with you;
    4. Adverity may be legally obliged to disclose your data if the data are required to assert, exercise or defend legal claims.

     

    1. If Prescreen or Adverity GmbH wish to use your data in a way that goes beyond that described above, they will first obtain your express consent.

    2. Storage periods


      1. Personal data of rejected applicants are stored for a maximum of six months, starting from the date of rejection of the application. If you prefer a longer storage period for your application process (to continue your application at a later date, for example), we request that you adjust the settings accordingly when you register.

      2. Longer storage periods may also result from the fact that the data are required to assert, exercise or defend legal claims in respect of the authorities or if statutory storage periods apply. The data will be stored as long as necessary to fulfil these purposes.

     

    1. Your rights with regard to stored data


      1. You have the right to free information about the personal data about you that we or Adverity GmbH process, as well as the right to correct and erase data, to limit data processing, and the right to data portability. If you wish to assert these rights or obtain further information about them, please send an email to Adverity GmbH at dpo@adverity.com or Prescreen at support@prescreen.io.
      2. As a matter of principle, our Data Privacy Policy and our responsibility and liability in this connection do not cover websites of third-party providers to which we provide links or to which you are forwarded. We are also not responsible for subsequent data processing by the operators of those websites in such cases.



    1. Withdrawal option


      1. You may at any time withdraw any consent you may have given as required by data protection law, with effect from that point forward. If you wish to exercise your right to withdraw, please send an email to Adverity GmbH at dpo@adverity.com or Prescreen at support@prescreen.io.
      2. If Prescreen uses cookies that require consent on its website and you have also agreed to their use, you can withdraw that consent on Prescreen’s website in the “Cookies” section. You will find further information about cookies under section 4, “What are cookies”.

    2. Complaints to the data protection authorities

      If you feel that your rights have been violated, you may also file a complaint with the competent data protection authority (in Austria: Austrian Data Protection Authority - Datenschutzbehörde).

    3. Contact details of the controller company under data protection legislation

      Name: Adverity GmbH
      E-mail: dpo@adverity.com
       Phone: +43 (0)1 406 05 51
       Address: Rathausstraße 1, 2. Floor, 1010 Vienna, Austria

    For any additional information with regards to Adverity’s privacy practices in general, please visit our Privacy Notice Adverity Website or simply contact dpo@adverity.com.